Artisan Foodworks Market
Vendor Contract 2015
What:
A curated weekly farmers-style market with a focus on local
artisans and food producers. Food, produce, art, jewelry, community groups, and
healthy living booths are encouraged to apply to vend. Weekly themes create
excitement and fun, inviting a unique experience with rotating vendors. The Artisan Foodworks Market will be marketed through traditional and social media.
Where:
240sweet Artisan Foodworks
9600 North US Highway 31
Columbus, Indiana 47201
When
and Themes:
The third Sunday of the month from 12:00 pm to 3:00 pm
May 17: Donut Day
June 21: Petapalooza
July 19: Puff Fest (NOTE that hours are extended from 11:00
am to 5:00 pm)
August 16: Tomato a Go Go
September 20: Souper Sunday
Why:
The mission of the Artisan Foodworks Market is threefold:
1. to increase access to local, fresh, nutritious food, and
information about improved living;
2. to provide a venue for independent vendors including
farmers, artists, and specialty/artisan vendors to connect with customers;
3. and to create a welcoming space for groups striving to
improve our well-being, our community, the environment, and the local economy
to share their message.
The
following are general guidelines for vendors who wish to participate in the
Artisan Foodworks Market and also serve as your application to participate as a
vendor during the 2015 season. The Artisan Foodworks Market Committee (AFMC)
reserves the right to make exceptions to these guidelines at its discretion on
a case-by-case basis.
1.
Operation of Market
Artisan Foodworks Market is organized under the direction
of 240sweet Artisan Foodworks. It is overseen by the Artisan Foodworks Market
Committee (AFMC) of Samantha Aulick, Alexa Lemley, Dede Oliver, and Vicki
Schaffer. You can contact them through
the Artisan Foodworks website: http://www.ArtisanFoodworks.com
or by phone at 812.372.9898.
This is an outdoor market operating rain or shine. The AFMC
reserves the right to cancel or close the market early due to extreme weather
conditions with no refunds.
2.
Goods Permitted to be Sold
Approved vendors agree to offer only the highest quality
produce and other goods at the Artisan Foodworks Market in strict accordance
with all applicable laws and Artisan Foodworks Market policies. Upon request of
the AFMC, each vendor agrees to provide the name and contact information of the
farm or other source of the produce or other goods offered for sale. This
information will be kept confidential and will not be shared with other Artisan
Foodworks Market vendors. No product offered at the Artisan Foodworks Market
shall be purchased at a wholesale supplier except as may be approved in advance
by the AFMC.
The AFMC shall have sole authority and discretion as to permission
to offer goods for sale at the Artisan Foodworks Market.
Subject to applicable federal, state and local laws,
regulations and guidelines, the following goods may be sold at the Artisan
Foodworks Market:
Fresh fruits and vegetables, dried and fresh herbs and
spices, plants, flowers, honey, eggs, popcorn, flour and ground grains, meats
and cheeses.
Meat
Products— Except as may be approved in advance by the AFMC, all
meat products must come from animals raised in Indiana. Animals may be butchered or
processed off-farm. Processing must comply with federal, state and local laws
and regulations and the farmer/producer must supply documentation of such
compliance with the vendor’s application.
Milk,
Dairy, and Cheese— Except as may be approved in advance by the
AFMC, milk must be from the Indiana
farmer/producer’s own herd; cheese and other dairy products must be made in Indiana. Production must
comply with state dairy ordinances and licensing, and the farmer must supply
the documentation of such compliance with application. A current egg vendor
license issued by the State Egg Board must be exhibited and a copy of license
should be sent with the vendor’s application.
Plants
and Produce— Except at may be approved in advance by the
AFMC, plants or produce for sale cannot be purchased from a wholesale supplier.
If any vendor is found to be purchasing produce or plants for resale they may
be asked to leave the market for the remainder of the season. No refunds will
be due to the vendor. The only re-selling that can take place is by acquiring
and selling another farmer’s Indiana
grown goods. Each plant must be cultivated by an Indiana producer from seed or plug for a
minimum of six weeks.
Cut flowers are not to be displayed or sold in glass containers.
They should be displayed in plastic or metal containers, to eliminate the
danger of breakage.
Processed
Food Items/Value Added Foods--Processed food items which
are permitted include: jellies, jams, preserves, dried vegetables, dried
fruits, cider or other pressed juices, ice cream, oils, vinegar, herb vinegar
and baked goods. These processed food items must be prepared in a facility in accordance
with Indiana
law and sold in pre-packaged form. Food items prepared by a Home Based Vendor
must have proper labeling. All vendors selling processed foods must prominently
display their Board of Health licenses at their stands at all times. The sale
of these food items requires proper labeling and must consist of the following:
Name of Product / Location of Preparation / Description of Contents / Net
Weight / Price. The Vendor must display legible price markers for all goods
offered for sale.
Food
Concessions--Food concessions vendors are encouraged to
use Indiana
grown ingredients in their foods. A menu must be included with the vendor
application. Bartholomew County Health Department and/or Fire Department permits
must be obtained and all rules followed. Cooking on site will be accommodated
with no additional charge for extra space to include a 10ft clearance on each
side and the back of the vendor’s canopy with notice provided in the vendor
application. Vendors must have a working ABC fire extinguisher and provide a
trash can for customers. If necessary, ground covering must be provided to
protect the space from spills, residue, or damage.
Sampling
products must be done in accordance with Federal, State, Local and Bartholomew
County Health Department rules and regulations. Product sampling must be done
from within your own booth space.
If
selling by weight, vendors must have certified scales with current inspections
stickers.
Pet
Food
– An Indiana Commercial Feed License must be obtained and displayed. All
applicable rules must be followed.
Art
and Crafts – Art and Craft items will be juried by AFMC. Except as
may be approved in advance by the AFMC, all work must be designed and executed
by the vendor. No commercially manufactured items or objects produced from kits
are eligible. Items should be original and of the highest quality. The AFMC
reserves the right to jury any unacceptable items on site. Vendors should
submit photos representative of the types of items they intend to sell. Photos
should show the range and quality of the product.
Non-Profit/Community
Organizations – A limited number of spaces are available for
non-profit groups to fundraise or provide education to the public. Non-Profits/Community
Organizations that wish to sell items from any of the above categories must
follow the rules as stated above. Other items for sale or exceptions are to be
preapproved by the AFMC.
3.
Health and Safety Requirements
The vendor is solely responsible for assuring that all
goods offered are safe, edible, and in compliance with all applicable
regulations. Regulations pertaining to farmers markets will be found at the
Bartholomew County Health Department website.
All items intended for human consumption must be kept off
the ground at all times and stored and displayed in safe and sound conditions.
The vendor is solely responsible for damages resulting from the sale of unsafe
or unsound goods. No potentially hazardous, spoiled or contaminated foods may
be offered for sale. If you have questions regarding a particular food that is
included in the minimally processed food items list, contact the Bartholomew
County Health Department.
It is the responsibility of the vendor to keep abreast of
all county and state rules and ordinances as they apply to the products that
the vendor sells.
No smoking is allowed on the grounds of the Artisan
Foodworks Market.
4.
Vendor Guidelines
All vendors are solely responsible for all claims,
injuries, and damages resulting from their sale of unsound or unsafe goods
and/or their participating in the market.
Vendors are solely responsible for their own equipment including
but not limited to tables, chairs, bags, scales, display racks, umbrellas,
canopies, and storage containers.
Vendors are encouraged to carry liability insurance.
Vendors are responsible for and shall fully comply with all
applicable laws, regulations, and ordinances pertaining to their products, and
shall have obtained all necessary licenses, permits, and inspections prior to
selling any products at the market and will display those permits as required.
Vendors are responsible for making sure all helpers and
workers know and understand the rules and terms of the market including where
to park.
Vendor families with children must have their children
under adult supervision at all times.
Vendors are expected to treat customers, fellow vendors,
market managers and all others in a polite respectful manner at all times.
Vendors are responsible for collecting all applicable sales
tax in accordance with state and local laws.
Reserved vending space can be revoked at any time by the
AFMC if any of the regulations are not followed, paperwork has not been
submitted, or if payment in full has not been received.
No vendor will be allowed to sell or sublease their space.
The AFMC is authorized to direct any vendor to leave the
Artisan Foodworks Market site, remove any poor quality or unacceptable goods
from sale at the Artisan Foodworks Market, or instruct a vendor to not return
if, for any reason, that vendor is not making a significant contribution to the
Artisan Foodworks Market. No monies paid will be refunded.
5.
Market Rules
Assignment and Limits of Space--Each regular full space is
approximated 10 ft by 10 ft and includes parking for one vehicle. If space
allows, farmers may sell from trucks or trailers pulled up to the booth. Market
fees apply to one space. Vending spaces are assigned on a first come, first
serve basis at the discretion of the AFMC. Vendors are limited to one vehicle
per site. The vendor must be parked at his/her assigned space by 11:00 am on
the day of market. Vendors should be
prepared to sell promptly at 12:00 pm. EXCEPTION: ON JULY 19, VENDORS SHOULD BE
PREPARED TO SELL FROM 11:00 AM TO 5:00 PM.
Access
to the Market Site--Advertised outdoor Market hours are from 12:00
pm to 3:00 pm. Although not promoted, vendors may begin selling product as
early as 11:00 am. EXCEPTION: ON JULY 19, VENDORS MAY BEGIN SELLING AT 10:00 AM
AND MARKET HOURS ARE FROM 11:00 AM TO 5:00 PM.
Exiting
the Market Site--All vendors must be packed and prepared to
depart from the Artisan Foodworks Market site by 4:00 pm (no earlier than 3:05
pm) on market days. All trash, personal items and equipment must be removed at
that time. Vendors must properly dispose of ALL litter and debris from their
area before leaving. EXCEPTION: VENDORS MUST BE PACKED AND PREPARED TO DEPART
BY 6:00 PM (NO EARLIER THAN 5:05 PM) ON JULY 19.
Equipment
and Supplies--Each vendor must supply his own tables or
other display equipment. Goods may be sold directly from vans, trucks, trailers
or cars. Vehicles may not be left running during the Market. Each vendor is
solely responsible for any damages or personal injury resulting from its
equipment or set-up.
If selling goods by weight, the vendor must supply a legal
produce scale that is subject to periodic inspection by the Bartholomew County
Department of Weights and Measures.
Electricity will be made available to vendors on a limited
basis only and must be arranged for in advance. Vendors must provide their own
commercial grade extension cords (100ft).
Umbrellas, tents, canopies, or other weather protection
devices will be supplied by each vendor. Vendors MUST provide weights to hold
down their umbrella, canopy or tents. Minimum requirements are 20 pounds/leg
weights for all unsecured legs. Vendors are advised to attach 40 pound canopy
weights to all corners of the tent. Canopy weights are the most effective
method to secure a tent or canopy in high winds.
Failure
to Comply--Failure to comply with these Market Rules will result in
the AFMC directing the Vendor to leave the Market for the duration of the
Market season.
Rule
Changes--All rules are subject to change at the discretion of the
AFMC. Vendors will be notified of all rule changes in writing.
Filing
Complaints--All vendors have the right to file complaints by
delivering them directly to the AFMC. Formal complaints should be in writing
and contain the specific details regarding the infraction including the date of
the infraction and the signature(s) of any witness or witnesses to the
infraction as well as the signature of the complainant. Complaints will be
reviewed in a timely manner and actions will be taken accordingly.
6.
Market Fees
All fees must be paid in advance in accordance with the fee
structure listed below. No refunds will be given.
Full-Time
Vendor
A Full-Time vendor is someone who will attend all 5 weeks. The full time vendor fee is $100.00
per space and should be paid when the application is submitted. Full time
vendors who miss more than 1 week will be automatically moved to part time
status and required to pay the part time fees.
Occasional
Vendor
An Occasional Vendor is someone who will attend for four
weeks or less. The occasional vendor fee is $25.00 per week per space with the
total dependent on the number of weeks attended. Dates of attendance must be
specified and fees paid in advance.
Drop-In
Vendor
A Drop-In Vendor is someone who contacst the AFMC or their
representatives less than 5 business days before the Market date they wish to
attend in order to confirm that there is space available to accommodate them
and to pay their fee. The Drop-In vendor fee is $30.00 per week per space.
Community
Group/Non-Profit Group
Community Group/Non-Profit Group is someone who
participates in the Market to bring about community awareness by engaging
visitors with a free activity. While a Community Group/Non-Profit Group may
sell items if approved in advance by the AFMC, it is not a requirement. The
booth rental space is donated by 240sweet Artisan Foodworks as an in-kind
donation with a value of $30.00.
Other
Fees
Any time a vendor will not be able to attend the market
they must notify the AFMC as soon as possible, no later than 9:00AM Friday prior
to the Market date. Notification must be made via email at sam@artisanfoodworks.com or by phone at 812.372.9898.
Vendors who are absent from a scheduled day at the market
and who did not notify the AFMC will be charged a $15.00 no show fee due the
next time the vendor is at the market.
All fees must be paid when due in order for the vendor to
continue selling at the market.
Vendors who do not remove their own trash or who do not
clean up or otherwise damage their space will be charged an appropriate fee as
assessed by the AFMC.
Vendor
Resources:
Bartholomew County Department of Health
440 Third Street
Columbus, IN 47201
812-379-1550
http://bartholomewco.com/health/
Pet Treats and Food
Office of Indiana State Chemist
Purdue University 175 S University
West Lafayette, IN 47907 765-494-1492
http://www.isco.purdue.edu/feed/feed_pdf/i_want_to_make_and_sell_pet_treats.pdf
Indiana State Egg Board
Purdue University Poultry Building
125 S Russell Street
West Lafayette, IN 47907
765-494-8510
http://www.ansc.purdue.edu/ISEB/
Sales Tax
Indiana Dept of Revenue
3520 Two Mile House Road
Columbus, IN 47201
812-376-3049
http://www.in.gov/dor/
Bartholomew County Dept. of Weights and Measures
Dan Londeree
440 Third Street
Columbus, IN 47201
812-379-1507
http://www.bartholomewco.com/weights/directory.php7
Artisan Foodworks Market Vendor Application – 2015
Please
fill out all information completely and return to
240sweet
Artisan Foodworks Market
9600 U.S. 31 North
Columbus, Indiana 47201
Cash, checks, money orders, and credit cards accepted for
payment of vendor space. A phone payment surcharge for hand-keyed credit cards
of 4% will apply.
Please
read the following affidavit and covenant and sign below:
On behalf of all parties associated with my operation, I
verify that I/we have read the rules, regulations and policies of the Artisan
Foodworks Market and agree to abide by them. I acknowledge full responsibility
for all of my activities in the Market (and for those assisting in my booth)
through the market season. Furthermore, I agree to accept the 2015 Season Artisan
Foodworks Market Vendor Application.
Applications
are due March 23, 2015. Please include payment with application. Your payment
will not be processed unless you are accepted for your date(s).
Notification
of acceptance will be made by March 30, 2013.
I acknowledge that I am expected to carry liability
insurance and I agree not to hold the AFMC, staff, or volunteers liable for
injury, theft or damage.
Covenant not to Sue: The Vendor and all parties associated
with the operation will not institute any action or suit of law or in equity
against the Artisan Foodworks Market Committee, their employees, volunteers,
agents, officers, and designees as a result of actions taken under this
contract. The Vendor will not aid in the institution or prosecution of any
claims for damages, costs, loss of services, expenses, or compensation for or
on account of any damages, loss or injury to person or property resulting from
the terms of Vendor’s participation in the Artisan Foodworks Market.
In verification and agreement to all above:
Signature: _________________________________
Printed Name: ______________________________
Date: _______________
Artisan Foodworks Market Vendor Application – 2015
Print Your Name:_______________________________________________________________
Name of Company:____________________________________________________________
Address:
_____________________________________________________________
City/Zip: ______________________________________________________________
Preferred Phone:________________________________________________________________
Email:_________________________________________________________________
Website:_______________________________________________________________
On Site Contact: ________________________________________________________
On Site Contact Phone:
__________________________________________________
Please describe the products you intend to sell and provide
a picture of your products:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Subject
to the AFMC’s approval, additional products may be added at any time during the
season.
Artisan Foodworks Market Vendor Application – 2015
I plan to participate as a:
____ Full-Time Vendor ($100.00)
____ Occasional Vendor ($25 each visit)
____ Drop-In Vendor ($30 each visit)
____ Community Group/Non-Profit (no charge/ in-kind donation
from 240sweet Artisan Foodworks)
I PLAN
TO ATTEND ON THESE DATES:
___ May
17: Donut Day
___ June
21: Petapalooza
___ July
19: Puff Fest
___ August
16: Tomato a Go Go
___ September
20: Souper Sunday
___ I require electricity in my booth (I will discuss this
with the AFMC ASAP)
Notes:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
